You may have noticed that all membership dues have increased in 2018 - Family Memberships by $21, and Single and Sustaining Memberships by $14. In addition to this increase, all memberships will now be charged a capital improvement/savings fee, set at $9 for 2018.
In 2017 our expenses were reviewed in depth. Unfortunately, our fixed expenses at the pool are increasing. With minimum wage and labor cost increases, our guard expenses have increased over $10,000 for 2018. We reviewed other options, and the rate we have settled on is very comparable with our competitors. Dues at the pool remained flat from 2013 through 2016. Membership income in those years did not keep pace with expenses, and the pool's reserves were utilized to cover the gap. This equates directly to the increase in membership rates.
Our bylaws require us to replenish our reserves. In 2017 fundraising was attempted as a tool to grow our reserves and cover necessary improvements. This helped cover an immediate need, but funds were not sufficient to give us a buffer. This is why we are adding an additional line item to annual dues. These fees allow us to safeguard against unforeseen maintenance requirements, and continue with capital improvements that will ensure the continued success of the SCCA pool. When the SCCA reserves are back in compliance with our bylaws this fee will no longer be charged, and dues will be the sole income source associated with annual membership.
As always, our financial statements are available to our membership. Please let us know if you would like more information regarding our financial status.
We are pleased to report that in 2017 we managed to make some major capital improvements including remodeling the bathrooms and replacing the boiler without going into debt or raising membership fees. This was no small feat since we have historically operated on a zero cash basis (meaning we break even). We re-examined our financial situation and focused on decreasing spending and waste in order to make the needed improvements.
A number of things that kept the pool out of debt:
Increase in new membership & initiation fees.
Decrease in administrative spending including charging a credit card fee to those that used them.
Renegotiated rental agreements.
Changes to items that were costing us money, for example, after hours pool rentals.
Member donations through Go Fund Me. (Thank you to all who gave!)
Slightly reduced pool hours in August, our historically slowest month.
Better negotiated prices on chemicals.
Pool rentals in the off time/season to capture more revenue.
Minimal increases to property taxes due to our protesting.
We are are currently working on showing positive cash flow annually to insure we have money set aside for future improvements, and to open other sources of funding when necessary.
Wondering what capital improvements have been made in the past few years? Some of the following were immediately necessary (i.e. the boiler replacement). Some were decided to be a timely investment (for example, the fence upgrade coincided with PSD's fence upgrade and saved us money by working together). Some were safety issues (the new winter cover). And some were voted on as necessary repairs or upgrades to keep our pool in good repair.
Bathroom renovations $14,011
Diving board $2,110
New chairs $7,564
New grill and repair old $1,299
New picnic tables/umbrellas $546
Repair wall $4,170
New fence/gates $10,135
New winter cover $11,829
Back-flow device upgrade $1,471
Thank you for your feedback on the recent survey. We noted items of importance to our membership - and appreciated the handful of additional suggestions - for example, an upgrade to our water fountain. These are items we will add to our list and thoughtfully prioritize.
There are a number of projects scheduled for completion during Clean-Up Day - some of them are dependent on whether or not we have materials donated or supplied at a discounted rate. The pool board is working hard to keep costs low for our members. If you happen to know of anyone that is able to provide any of the following items for the pool, or if you have connections for a better deal, please let us know at email@example.com. Some examples would be a connection/discount to lumber for new wood around the volleyball pit, a plumber to help us boost pressure for our grills, painter to paint the building, landscaper for new sand in the volleyball pit, etc.. We truly appreciate all of the community effort to beautify and maintain our pool.
Would you consider donating any of the following?
Mulch (You can get free mulch at Spring Creek Gardens/Timberline Recycling - we need people willing to pick up and deliver it in trucks or trailers)
Flowers, bulbs or veggies to plant in the garden areas (10)
Top soil or compost to mix in with flowers (couple bags) (4)
Yellow jacket replacement cartridges (4)
Yellow jacket traps (the whole thing) (4)
Grass seed (general mix bag)
Pin Flagging (about 25 flags)
Tan exterior gallon paint to paint the outside of the sheds
Blue exterior gallon paint (contact firstname.lastname@example.org for an exact color code)
White exterior gallon paint (contact email@example.com for an exact color code))
Thank you to all the members who have shown support for the improvements being made to the pool. We genuinely appreciate every donation, big or small. Coming soon: opportunities for corporate sponsorship at SCCA during the July 4th Celebration. Check out our GoFundMe page to make your own contribution.
The pool has historically been running on zero profit; we don’t make money, we break even each year. Where does the money go? We want to be transparent and open with SCCA membership, and most people don't realize how costly operational expenses can be. More detailed information on annual spending is available at our annual membership meeting or upon request.
Warm water wanted!
The boiler is the unit that keeps the pool water at a comfortable temperature. Inspections of the old boiler revealed it was ready to go out at any moment - and we weren’t willing to let that happen during the swim season. Replacing the boiler mid-season could have resulted in closing the pool for 4 weeks. (Get the picture of why it wasn't optional to wait until the old one went out?!)
Now that the boiler has been replaced, we need more money to cover the almost $30,000 bill. And if we can be honest, there are a few other capital improvements we would invest in if we had sufficient funds: extra work in the bathroom renovations, digging out and improving the volleyball sand and replacing the diving board, to name a few.
We really don't want to do THAT!
We could have considered drastically cutting back on hours to reduce operational costs. We could have increased prices for our members (we would need about $125 more per family this year). But we are confident that with the help of our great community of pool members, we can raise the money needed to fully cover the cost of the boiler. In the coming months you will see a number of opportunities to give, and we're hoping you'll consider generously supporting our community pool.
Your generosity matters.
We’ve created a Go Fund Me site, and encourage you to show your commitment to keeping this pool afloat (pun intended). Also, we can assure you that we're looking at ways in the future to plan for capital improvements.